Job Summary:
Reporting to the HR Manager, the HR Coordinator is responsible for providing support in all areas of human resources, including recruitment, onboarding, benefits administration and payroll processing.
Duties/Responsibilities:
- Maintains confidentiality at all times pertaining to all matters in accordance with AHC policies and procedures.
- Assist with recruitment activities such as posting jobs (Careers, Indeed, Kama’aina Jobs, etc.), resume screening for job experience and fit, and scheduling interviews
- Track status of candidates and follow up at the end of the recruitment process
- Schedule drug/TB testing
- Acquire background checks and employee eligibility verification
- Responsible for degree verification and reference checking of candidates
- Prepare new hire packets and new employee files
- Onboarding of new hires to include creating employee badges
- Gather completed onboarding documents and send to 3rd party vendor for processing
- Maintain HRIS system for all employee life-cycle processes such as: new hires, employee status changes, tracking documents with expirations and renewal dates (e.g. licenses, certifications).
- Ensure employees documents are copied, mailed, scanned and filed appropriately.
- Track assigned company equipment to employees
- Process Verification of Employment requests
- Assist with payroll, including responding to payroll questions, ensuring timecards are complete and approved.
- Conduct routine audits of various payroll, benefits and other employment related programs to ensure accuracy of data.
- Provide exemplary customer service responding promptly and accurately to employee requests and questions.
- Assist with benefits administration and leaves of absence as needed.
- Provide administrative support to the Admin department and assist in any ad-hoc duties, projects and activities when required.
- Check and distribute AHC & AASC mail to all departments
- Assist with employer-sponsored events.
- Maintain inventory.
- Maintain a high degree of integrity and confidentiality of proprietary human resources and administrative files and records
Qualifications
- Will have access to confidential HR records. Confidentiality of information is MANDATORY. Confidentiality must be maintained according to AHC policies.
- Associate’s degree in Business or High School diploma. Relevant work experience may be considered in lieu of a degree.
- At least 1-year Human Resources experience required.
- 2+ years administrative support experience.
- Basic knowledge of State and Federal laws.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Strong organizational skills and attention to detail a must.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Moderate physical activity walking, standing, stooping, occasional lifting
- Must be able to move through all the office areas, view computer screens and use a keyboard, phone, fax, copier
Job Status:
- Full time, permanent position.
- Monday to Friday, 8am to 4:30pm